THE STATE EDUCATION DEPARTMENT / THE UNIVERSITY OF THE STATE OF NEW YORK / ALBANY, NY 12234
Office of Accountability - Albany Office
Office of Accountability
Office of ESSA-Funded Programs - Room 320 EB
89 Washington Avenue, Albany, NY 12234
Tel. (518) 473-0295 / Fax: (518) 486-1762
To:
District Superintendents
Superintendents of Public Schools
Chief Information Officers / District Data Coordinators
From:
Theresa Billington, Assistant Commissioner
Subject:
2023-2024 Migrant Student Data Verification
Date:
March 14, 2024
The New 抖阴app 抖阴app Migrant Education Program (NYS-MEP),听 under Title I,听 Part听 C of the Every Student Succeeds听 Act听 (ESSA)听 of听 2015,听 provides听 supplementary听 educational听 programs听 and supportive听 services听 to听 help听 migratory听 children听 overcome听 educational听 disruption,听 cultural and language barriers, social isolation, health-related problems, and other unique factors that inhibit the听 ability听 of听 such听 children听 and听 youth听 to听 succeed听 in听 school,听 and听 to听 prepare them听 to听 make听 a successful transition to postsecondary education and/or employment.
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The New 抖阴app 抖阴app Education Department (抖阴app or 鈥渢he Department鈥�) is required to submit migrant subgroup data to the U.S. Department of Education (ED).听 Migrant-eligible students must be identified and coded correctly in SIRS to ensure that this data submission is accurate and in compliance with federal laws, regulations, and policies.
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To ensure that migrant children and youth have been accurately identified and served during the 2023-2024听 school听 year,听 抖阴app听 is听 requiring听 each听 school听 district听 to听 verify听 students听 coded听 as migrant-eligible in its student data management system against a list of students that have been issued听 official听 Certificates听 of听 Eligibility听 (COE)听 for听 migrant听 education听 program eligibility听 and participation. The goals of this request are to:
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(1)听 update migrant designations for students who are inaccurately coded; and
(2)听 submit accurate migrant student data for inclusion in the Student Information Repository System (SIRS).
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Migrant-eligible students must be accurately identified and coded when reporting such data to SIRS, as per requirements under ESSA 搂 1304(b)(3).
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Staff members from 抖阴app鈥檚 regional program centers will be contacting you and/or the Chief Information Officer/District Data Coordinator by telephone or email no later than听 Friday, March 29, 2024 with specific instructions to complete this data reconciliation process.
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To prepare for these upcoming communications with the regional METS program centers,听 please determine which students in your school district are currently flagged in SIRS with the 鈥淢igrant鈥� indicator for the 2023-2024 school year by performing the following required tasks:
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1.听 听 听 听 听 Run the L2RPT-SIRS 401 Reasonableness Report.
2.听 听 听 听 听 Choose All Locations, Student Demographic category type, and All Subtypes from the dropdown menu.
3.听 听 听 听 听 Click听 on听 the听 Migrant听 category听 (Column听 鈥淏鈥�)听 听 for听 鈥渢his听 year鈥澨� to听 generate听 a听 list听 of students whom your district has currently designated as Migrant-eligible.
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The METS program center will provide you with the most up-to-date list of all migrant-eligible children and youth who have resided in your school/district catchment area at some point during the听 2023-2024听 school year and will work听 with you to ensure your student demographic information in SIRS is accurate.听 This data reconciliation process is critical to ensure that all migrant-eligible students are identified, coded accurately in SIRS and served with the appropriate educational programs and supportive services that best meet their unique needs.
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If you have any questions or concerns regarding this reporting process, please do not hesitate to contact Kin T. Chee (kin.chee@nysed.gov) or Sabrina Wilmot (Sabrina.Wilmot@nysed.gov) at the Department.听 You may also wish to contact your local METS program centers for assistance. Their contact information is available at: .
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Your assistance and attention to this are greatly appreciated.
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听
cc:
METS Directors
Erica Meaker
Lori Genito
Yufan Huang
Rose LeRoy
Kin T. Chee
Sabrina Petruska-Wilmot
Will Messier
Odilia Coffta
